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Master Cashbook for NGOs | General Overview of the Excel Template

January 15, 2024

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HOW TO TRACK EXPIRY DATES WITH EXCEL

I remembered an occasion when we were supposed to see a program on TV on a particular day but lo and behold our Cable subscription expired without our knowledge. We simply did not keep track of when we renewed the last subscription. And so we had to miss out on that program. Now, the above experience could happen to anyone on any occasion. It could be any of the following situations; 1. Renewal of a Membership Subscription 2. Renewal of Motor Vehicle Papers 3. Renewal of Business & Operational Licenses 4. Renewal of Cable Subscription 5. Renewal of Rates, Rents & Utilities 6. And any other stuff that expires within a given period of time In all these, it means that you have a DATE that the item was RENEWED and a DATE in which the last RENEWAL will EXPIRE. There are ...

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HOW TO MANAGE STOCK-INVENTORY WITH EXCEL (Stock Management Template 1)

Have you ever encountered the challenge of managing the stock of items in your business? No matter how many Items there are in your Inventory list, they can be managed. There are so many stock management software and templates available so you to choose and use. One of the many difficulties encountered with Stock Management Systems is the ability to Configure and set up correctly to achieve desired results. Sometimes the challenge could be having the trained personnel to handle the system. Getting a good system is a good thing to do but getting the personnel who will man the system trained and equipped is as important as getting the system. Maybe you run a small business and thinks it’s expensive to get a Stock Software. Or you can’t afford to hire an extra hand to keep the Stock Records. But there is need to maintain a good stock/inventory system. If you have any of these challenges listed above then it’s not time to give up. You can maintain a good Stock Management with th...

HOW TO COUNT STOCK/INVENTORY WITH A BAR-CODE SCANNER ON EXCEL

Do you run a Supermarket, superstore or small shop and you deal with a whole lot of Product items? How often do you carry out a stock count exercise? I know that you are aware stock is a very sensitive matter in business and if wrongly managed can kill your business. Imagine that you have invested a huge chunk of your working capital into the Products that you sell or use in making other products and when you think you have enough of that product to meet a customer’s order or to make a particular product only to realize that there is shortage of that product or it is not even available. A client once had an experience in her Pharmacy where she employed a young sales girl to manage the place. She didn’t carry out routine or month end Stock Count. The sales book indicated that there were poor sales and it was evident on the drug shelf as there were so many products displayed on the shelf. After a while the sales girl resigned and left the employment and that was when the b...

RECONCILING YOUR BANK STATEMENTS

Do you maintain a proper BOOKKEEPING ? Do you have a BOOK or LEDGER where you maintain the records of your bank transactions? It is important and normal for Companies to carry out a monthly Bank Reconciliation. It is also important for individuals to do the same. You can not carry/perform Bank Reconciliation if you do not maintain a BOOK/RECORD/LEDGER where you record all your bank transactions. You should not rely only on the BANK STATEMENTS. Before I explain what BANK RECONCILIATION is, let us first understand the circumstances that will lead to a BANK RECONCILIATION. When you open an ACCOUNT with a BANK, the Bank will open a RECORD for your ACCOUNT. This is where they will record all the MONEY you (or your Customers/Partners) pay into the ACCOUNT and all the MONEY you (or your Vendors/partners) withdraw from the ACCOUNT. At the end of each month (or Period) they will furnish you the Report of all Transactions you carried out in that account through BANK STATEMENTS. ...

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How to insert a Pivot Table on Excel

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