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Ask the Accountants: Managing cashflows : Investing idle cash

November 24, 2023

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HOW TO TRACK EXPIRY DATES WITH EXCEL

I remembered an occasion when we were supposed to see a program on TV on a particular day but lo and behold our Cable subscription expired without our knowledge. We simply did not keep track of when we renewed the last subscription. And so we had to miss out on that program. Now, the above experience could happen to anyone on any occasion. It could be any of the following situations; 1. Renewal of a Membership Subscription 2. Renewal of Motor Vehicle Papers 3. Renewal of Business & Operational Licenses 4. Renewal of Cable Subscription 5. Renewal of Rates, Rents & Utilities 6. And any other stuff that expires within a given period of time In all these, it means that you have a DATE that the item was RENEWED and a DATE in which the last RENEWAL will EXPIRE. There are many ways to keep track of items that WILL SOON EXPIRE and the most common ones are CALENDARS and ALARMS REMINDERS. If you are a regular EXCEL USER, t

HOW TO MANAGE PURCHASES, SALES & STOCK/INVENTORY WITH EXCEL

How do you keep records of your daily sales? In a notebook? Notepad? Excel? How long does it take you to prepare a sales and purchases report? are they done daily, weekly or monthly? Do you run a one man retail or wholesale business and you want to track your daily Purchases, Sales and Stock balance? Are you a Sales Person and you receive Sales report on Excel from various sales point? With the use of Specially Designed Excel Template you can quickly put a whole lot of reports together. We have put together a little Template on Excel with a whole lot of features to enable you record your daily transactions (Purchases & Sales) and view your daily current Stock level. This Template was designed to meet up with the recent demands from our subscribers who have used our STOCK-INVENTORY MANAGEMENT TEMPLATE 1 . The Stock-Inventory Template was designed to manage your stock balances on a daily basis. So, we thank our Subscribers for the encouragement and feedback. Here is an Excel Temp

HOW TO MANAGE STOCK-INVENTORY WITH EXCEL (Stock Management Template 1)

Have you ever encountered the challenge of managing the stock of items in your business? No matter how many Items there are in your Inventory list, they can be managed. There are so many stock management software and templates available so you to choose and use. One of the many difficulties encountered with Stock Management Systems is the ability to Configure and set up correctly to achieve desired results. Sometimes the challenge could be having the trained personnel to handle the system. Getting a good system is a good thing to do but getting the personnel who will man the system trained and equipped is as important as getting the system. Maybe you run a small business and thinks it’s expensive to get a Stock Software. Or you can’t afford to hire an extra hand to keep the Stock Records. But there is need to maintain a good stock/inventory system. If you have any of these challenges listed above then it’s not time to give up. You can maintain a good Stock Management with th

HOW TO COUNT STOCK/INVENTORY WITH A BAR-CODE SCANNER ON EXCEL

Do you run a Supermarket, superstore or small shop and you deal with a whole lot of Product items? How often do you carry out a stock count exercise? I know that you are aware stock is a very sensitive matter in business and if wrongly managed can kill your business. Imagine that you have invested a huge chunk of your working capital into the Products that you sell or use in making other products and when you think you have enough of that product to meet a customer’s order or to make a particular product only to realize that there is shortage of that product or it is not even available. A client once had an experience in her Pharmacy where she employed a young sales girl to manage the place. She didn’t carry out routine or month end Stock Count. The sales book indicated that there were poor sales and it was evident on the drug shelf as there were so many products displayed on the shelf. After a while the sales girl resigned and left the employment and that was when the b

RECONCILING YOUR BANK STATEMENTS

Do you maintain a proper BOOKKEEPING ? Do you have a BOOK or LEDGER where you maintain the records of your bank transactions? It is important and normal for Companies to carry out a monthly Bank Reconciliation. It is also important for individuals to do the same. You can not carry/perform Bank Reconciliation if you do not maintain a BOOK/RECORD/LEDGER where you record all your bank transactions. You should not rely only on the BANK STATEMENTS. Before I explain what BANK RECONCILIATION is, let us first understand the circumstances that will lead to a BANK RECONCILIATION. When you open an ACCOUNT with a BANK, the Bank will open a RECORD for your ACCOUNT. This is where they will record all the MONEY you (or your Customers/Partners) pay into the ACCOUNT and all the MONEY you (or your Vendors/partners) withdraw from the ACCOUNT. At the end of each month (or Period) they will furnish you the Report of all Transactions you carried out in that account through BANK STATEMENTS. As a

Church Accounting Excel Template with VBA 2

Excel Training Series 101c: Working with Excel Table 1

Ensure you see the PART 1 and PART 2 of these Series by following these links FORMATTING CELLS for Part 1 and SORT & FILTERS for the Part 2. This is a Video Tutorial on basic Excel Tips. This is the Part 3 of our Excel Training Series. Most of our Videos are on how to use our Excel Templates. But we have realized that some of our users can't use all the functions of our Templates and so we decided to explain some basic stuff on Excel to enable Users use our Templates and other Excel Templates better. Feel Free to ask any questions and be kind enough to LIKE this Video and also SHARE to your Colleagues and Associates. You will be surprised that a lot of people still find it difficult performing some basic, simple and routine tasks on Excel. Ensure that you see the entire Videos in this 101 Series. When you are about to analyze a set of Data on Excel and the Raw Data has been exported from a Software or Data Base System into Excel, how do you organize

Excel Online: How to Record Sales, Purchases & Manage Inventory using Excel Online

In this Video Tutorial, you will be learning how to use Excel Online to keep some basic Sales and Purchases data. The Template was designed using Excel Online powered by Microcosmic Office. With this simple "All-In-One-Database-Template", you can maintain the following Databases; 1. Maintain Database for Product Category, Brand and Groups 2. Maintain Database for Product Names & Descriptions including their Selling Price, Average Price, Re Order Level, Current Level and Sizes. 3. Maintain Database for Customers and Suppliers. 4. Maintain Database for Sales 5. Maintain Database for Purchases 6. Sales, Purchases and Inventory Reports With this Template, you can share the link with your Team and they can update the spreadsheets at the same time. You will see and manage whoever is editing the spreadsheet. There are lots more you can do with Template if you request for a further customization. Your feedback will be appreciated. If you need a link to the demo of

How to insert a Pivot Table on Excel

In this Video Tutorial, you will learn how to insert Excel Pivot Tables and filter your data set quickly and better! Ensure you see the PARTS 1, 2, 3, 4 and 5 of these Series by following these links respectively; https://youtu.be/Ujp90EiJizw for Part 1, https://youtu.be/RJNG2SbYhis for the Part 2, https://youtu.be/k2pblsttmeE for the Part 3, https://youtu.be/FtjFNaNV0zc for the Part 4 and https://youtu.be/2ECbulIa4VU for Part 5. This is a Video Tutorial on basic Excel Tips. This is the Part 6 of our Excel Training Series. Most of our Videos are on how to use our Excel Templates. But we have realized that some of our users can't use all the functions of our Templates and so we decided to explain some basic stuff on Excel to enable Users use our Templates and other Excel Templates better. Feel Free to ask any questions and be kind enough to LIKE this Video and also SHARE to your Colleagues and Associates. You will be surprised that a lot of people still find it difficult pe

This Template will help Trademark administrators and Legal Practitioners to track and manage the Intellectual Property (IP) of their Clients so as to be able to know when they are due for renewal. This works almost like the Expiry Date Tracker that we release last year on our Free Templates Page on www.theaccountsolutions.com. If you need the Expiry Date Tracker then you can visit http://www.theaccountsolutions.com/p/... and download it on ITEM NO 10. This IP Expiry Date is not yet on our Free Template Page. It was developed on special request. You can contact us and make a request at an affordable fee.

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